Toshiba GL-1010 Manual de usuario

GL-1010 Scan Operator’s GuideVersion 1.2.7Your guide to using the optional Network Scan feature with the Toshibae-STUDIO GL-1010 Electronic Document P

10 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 10 Friday, October 5, 2001 10:30 AM

100 GL-1010 Scan Operator’s GuideVIEWING THE JOB QUEUEYou can view the scan jobs queue for current scan, all scan jobs log and scan message logs to de

GL-1010 Scan Operator’s Guide 101further information on Scan Jobs, refer to the TopAccess Online help.TopAccess Scan Jobs - Jobs Log PageGL-1010 Scan

102 GL-1010 Scan Operator’s GuideDeleting Scan Jobs1 Select Scan from the TopAccess home page.TopAccess Scan Jobs - Current Jobs Page2 The Scan Jobs p

GL-1010 Scan Operator’s Guide 1034 Repeat Step 3 to sort other columns within the Scan Jobs List.GL-1010 Scan Operator's Guide.book Page 103 Fr

104 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 104 Friday, October 5, 2001 10:30 AM

GL-1010 Scan Operator’s Guide 1056 BASIC TROUBLESHOOTINGThis chapter is the place to start if you are experiencing difficulties installing or using th

106 GL-1010 Scan Operator’s GuideERROR MESSAGESError Messages DefinedMessage Action (End User)Scan kit Internal Error (SK1)Restart the controller. If

GL-1010 Scan Operator’s Guide 107Scan Kit Internal Error (SK6)Retry the operation. Scanning cannot be started due to the copier status. Make sure that

108 GL-1010 Scan Operator’s GuideJob Overflow. Finish ADF scan.The amount of data has reached the maximum for one scanning. Reduce the amount of data

GL-1010 Scan Operator’s Guide 109Scan kit Internal Error (SK1)Recover the HDD of the controller. Refer to the GL-1010 Operator’s Guide (Basic). If the

GL-1010 Scan Operator’s Guide 11LIST OF FIGURESInstallShield Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

110 GL-1010 Scan Operator’s Guide TWAIN DRIVER ERRORSCannot Find the GL-1010Problem Description:Cannot find GL-1010 using the Search button.Corrective

GL-1010 Scan Operator’s Guide 111Twain Driver Dialog Does Not AppearProblem Description:Initiated the TWAIN image acquisition mode from an application

112 GL-1010 Scan Operator’s GuideCannot Open a Password Protected Folder or DocumentProblem Description:A Folder or Document is password protected and

GL-1010 Scan Operator’s Guide 1137 SPECIFICATIONSThe following table defines the Toshiba’s optional Scan Feature for the e-STUDIO GL-1010 system speci

114 GL-1010 Scan Operator’s GuideSPECIFICATIONSSpecifications DefinedItem SpecificationScan Input Speed 45 pages per minute (A4size)Resolutions (dpi)

GL-1010 Scan Operator’s Guide 115Function Send to GL-1010 Controller-Accessible to GL-1010 Controller from N/W to take out the scanned data as electro

116 GL-1010 Scan Operator’s GuideScan Control Panel FeaturesSides Image: Duplex Book, Duplex Tablet, SingleRotation: 0 degree, Right 90 degree, Left 9

GL-1010 Scan Operator’s Guide 117 (*Note 1): Operations are not guaranteed in every TWAIN application.Network ProtocolNetBIOS, SMB over TCP/IP,SMB ove

118 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 118 Friday, October 5, 2001 10:30 AM

GL-1010 Scan Operator’s Guide 119GLOSSARY OF TERMSDefinition of Common TermsTerm DefinitionACS Automatic Cassette Switching.ADD Auto-Duplexing Device.

12 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 12 Friday, October 5, 2001 10:30 AM

120 GL-1010 Scan Operator’s GuideBypass Feeder See Stack Feed Bypass. Cascade Printing A feature where a copier switches to the next output tray when

GL-1010 Scan Operator’s Guide 121Electronic Document Processing SystemThis system consists of the TOSHIBA e-STUDIO28/35/45 digital copier connected to

122 GL-1010 Scan Operator’s GuideIPX Internetwork Packet Exchange. A NetWare communications protocol used to route messages from one node to another.

GL-1010 Scan Operator’s Guide 123NDS NetWare Directory Service. NDS maintains a hierarchical database of information about the network resources withi

124 GL-1010 Scan Operator’s GuideOrientation Orientation refers to the direction a document is laid out on a page. A Portrait orientation produces a v

GL-1010 Scan Operator’s Guide 125Private print Private Print is a printing mode that allows users to send a job from their workstation, and then hold

126 GL-1010 Scan Operator’s GuideStack Feed Bypass A special paper input unit which can be used to feed more than a single sheet of special paper (suc

GL-1010 Scan Operator’s Guide 13LIST OF TABLESStyles and Conventions Used in this Guide...17Terms and Concepts De

14 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 14 Friday, October 5, 2001 10:30 AM

GL-1010 Scan Operator’s Guide 15PREFACEThe GL-1010 Scan Operator’s Guide provides detailed instructions for installing and using the TOSHIBA e-STUDIO

16 GL-1010 Scan Operator’s GuideThis preface introduces the scanning functions you can perform with the e-STUDIO GL-1010 Electronic Document Processin

GL-1010 Scan Operator’s Guide 17USING THIS GUIDEStyles and ConventionsThis guide employes several typographic styles to visually convey information. T

18 GL-1010 Scan Operator’s GuideManual OrganizationChapter 1, Overview summarizes the features and functionality of the Toshiba’s optional Scan Featur

GL-1010 Scan Operator’s Guide 19SUPPLEMENTAL REFERENCESQuick Start GuideThe purpose of this guide is to introduce users to the GL-1010 product, summar

GL-1010 Scan Operator's Guide.book Page 2 Friday, October 5, 2001 10:30 AM

20 GL-1010 Scan Operator’s GuideGL-1010 Operator’s Guide (Basic)You can find the.pdf version of this guide on the e-STUDIO GL-1010 Client CD-ROM. It i

GL-1010 Scan Operator’s Guide 211 OVERVIEWThe Toshiba’s optional Scan Feature for the e-STUDIO GL-1010 system was designed for the user who wants netw

22 GL-1010 Scan Operator’s GuideFEATURES AND FUNCTIONSFunctional HighlightsThis instruction manual explains how to use scanning functions and provides

GL-1010 Scan Operator’s Guide 23Scanning FeaturesThe network scanner functions can be used within the Windows network environment. Network Scannern Sc

24 GL-1010 Scan Operator’s Guide(Basic) on the e-STUDIO GL-1010 Client CD-ROM or the GL-1010 Administrator’s Guide on the e-STUDIO GL-1010 Admin CD-RO

GL-1010 Scan Operator’s Guide 25For further details, refer to the Online Help, GL-1010 Administrator’s Guide.Send to TopAccessComposer Scanned image d

26 GL-1010 Scan Operator’s GuidenEmail software should be installed to utilize the Send to Email functionality.n If you have a previous version of Tos

GL-1010 Scan Operator’s Guide 272 INSTALLATIONInstalling GL-1010 software that will enable you to import scanned images into TWAIN compliant applicati

28 GL-1010 Scan Operator’s GuideSOFTWARE INSTALLATIONScanner Driver (TWAIN) InstallationYou need to install the Twain driver so that scanned images ma

GL-1010 Scan Operator’s Guide 296 The necessary system files are copied to your workstation. When complete, click Finish to exit the Setup Wizard.Inst

GL-1010 Scan Operator’s GuideYour guide to using the optional Network Scanfeature with your Toshibae-STUDIO GL-1010 Electronic DocumentProcessing Syst

30 GL-1010 Scan Operator’s GuideRemoving the Scanner Driver (TWAIN)1 If open, close the GL DocMon application.2 Choose Settings->Control Panel from

GL-1010 Scan Operator’s Guide 31TOSHIBA e-STUDIO GL TWAIN Driver and program items from the Windows Start menu, can be completely removed. InstallShie

32 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 32 Friday, October 5, 2001 10:30 AM

GL-1010 Scan Operator’s Guide 333 SETUPThis chapter will guide you through the setup process for Toshiba’s optional Scan Feature for the e-STUDIO GL-1

34 GL-1010 Scan Operator’s GuideOVERVIEWThe network Scan feature enables users to easily manage jobs scanned into the copier. Scanned jobs can be auto

GL-1010 Scan Operator’s Guide 35Using TopAccessTopAccess is a web-based job and device management tool that allows users to access GL-1010 device info

36 GL-1010 Scan Operator’s GuideOpening TopAccessTo navigate to TopAccess, enter the following URL on the searchline of your Internet browser.http://&

GL-1010 Scan Operator’s Guide 37configuration settings for the GL-1010, conduct periodic maintenance and maintain the Address Book, Public Group and T

38 GL-1010 Scan Operator’s Guide3 If this is the first logon as Administrator, the password should be changed to maintain secure access.After successf

GL-1010 Scan Operator’s Guide 394 Click the Scan tab. The Scan Jobs screen displays. For further details, refer to CHAPTER 5 Viewing the Job Queue.Log

END USER SOFTWARE LICENSE AGREEMENTINSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIO

40 GL-1010 Scan Operator’s GuideIn Help, click one of the following tabs:n To browse through topics by category, click the Contents tab. You will noti

GL-1010 Scan Operator’s Guide 41users will set up the specific details for how to handle each different agent.The dongle and I-button hardware must be

42 GL-1010 Scan Operator’s GuideCreate Private GroupsUsers can create Private Groups that contain Templates which are specifically designed for use by

GL-1010 Scan Operator’s Guide 433 Select an available Private Group from the list. An available Group will display “Undefined” in the Name area. This

44 GL-1010 Scan Operator’s GuideCreate Private Templates1 Click the Scan link.2 Click the Templates submenu. You will open the Templates Groups page b

GL-1010 Scan Operator’s Guide 453 Select the desired Private Group for which you wish to create a template for from the list. This will open the Priva

46 GL-1010 Scan Operator’s Guide4 Click the blank panel icon for the Template number which you wish to create. You will open the Template Properties

GL-1010 Scan Operator’s Guide 478 When you have finished, click the Next button. You will open the Template Properties - Agent Settings page.9 Click t

48 GL-1010 Scan Operator’s Guideinformation on setting up Scan Agents, refer to Setting up Scan Agents on page 40 or the TopAccess Online Help.n Send

GL-1010 Scan Operator’s Guide 49choose from a pre-determined folder on the network or the folder in the controllern Send to EmailM To - Enter a recipi

of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country design

50 GL-1010 Scan Operator’s GuideM Fragment Message - Select the desired fragmentationn Send to iFaxM To - Enter a recipient from the Address BookM Sub

GL-1010 Scan Operator’s Guide 51M Fragment Message - Select the desired fragmentationn Send to TopAccessComposerM Destination - Select a folder type f

52 GL-1010 Scan Operator’s GuideM Document Name - The document name will be automati-cally determined for you at the time of reception11 When you have

GL-1010 Scan Operator’s Guide 5312 Select the Double-side scan, Rotation, Document Type, Resolution, Exposure, and Paper Size scan options as desired.

54 GL-1010 Scan Operator’s Guide3 Select the desired Private Group from the list. This will open the Private Templates page.4 To modify the Group, cli

GL-1010 Scan Operator’s Guide 555 Change the Group Name and Owner as desired.6 Click Save to apply your changes.Modify Private Templates1 Select Scan

56 GL-1010 Scan Operator’s Guide6 Click the Edit button. You will open the Panel Settings page.7 Edit the template attributes as desired and then clic

GL-1010 Scan Operator’s Guide 579 Click the Templates link to return to the Templates page.Private Group Passwords1 Select Scan from the TopAccess hom

58 GL-1010 Scan Operator’s Guide3 Select the desired Private Group from the list. This will open the Private Templates page.NOTE:If a Private Group ha

GL-1010 Scan Operator’s Guide 594 Click the Change Password button. The Change Group Password screen will display.5 Enter the Old Password. If this is

GL-1010 Scan Operator's Guide.book Page 6 Friday, October 5, 2001 10:30 AM

60 GL-1010 Scan Operator’s Guidedesired Group or you may select a Group number link at the top of the page. 3 Select the desired Private Group from th

GL-1010 Scan Operator’s Guide 614 Click the Reset Group button. You will open the warning dialog to execute reset.5 A warning message will display “Ar

62 GL-1010 Scan Operator’s Guide3 Select the desired Private Group from the list. This will open the Private Templates page.4 Double-click a template

GL-1010 Scan Operator’s Guide 634 SCANNINGToshiba’s optional Scan Feature for the e-STUDIO GL-1010 system provides the ability to scan image data usin

64 GL-1010 Scan Operator’s GuideOVERVIEWToshiba’s optional Scan Feature for the e-STUDIO GL-1010 system feature enables you to easily scan documents a

GL-1010 Scan Operator’s Guide 65WHEN USING THEAUTOMATIC DOCU-MENT FEEDER1 Place the original(s). 2 Align the edges of the originals. Set the originals

66 GL-1010 Scan Operator’s GuideWHEN PLACING THEORIGINALS ON THEGLASS1 Lift the automatic document feeder. 2 Place an original on the glass face down

GL-1010 Scan Operator’s Guide 674 Press the SCAN key. The Scan Main Menu screen displays.5 Press PUBLIC SCAN JOBS. The Template Selection list displa

68 GL-1010 Scan Operator’s Guideclear or re-enter the password, press the hard CLEAR/STOP button. Press the CANCEL key, to return to the Scan Main Men

GL-1010 Scan Operator’s Guide 69Scanning from the GlassFollow these steps when scanning by placing the original on the glass.1 The Scanning Status scr

GL-1010 Scan Operator’s Guide 7LIST OF FIGURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11LIST OF TABLE

70 GL-1010 Scan Operator’s GuideADF ScanningFollow these steps when using the Automatic Document Feeder for scanning.1 The Scanning Status screen disp

GL-1010 Scan Operator’s Guide 71Press the YES key. The Job is canceled. To stop the cancellation, press the NO key.n To change the scan settings, pres

72 GL-1010 Scan Operator’s Guideoriginals, data being read at the time of the error is canceled. Data that was read before the error, is stored.n The

GL-1010 Scan Operator’s Guide 73WHEN PLACING THEORIGINALS ON THEGLASS1 Lift the automatic document feeder. 2 Place an original on the glass face down

74 GL-1010 Scan Operator’s Guide4 Press the SCAN key. The Scan Main Menu screen displays.5 Press the PRIVATE SCAN JOBS key. The Group Number Input scr

GL-1010 Scan Operator’s Guide 75If the group number is not password protected the Template Selection list displays.8 Enter the password assigned to th

76 GL-1010 Scan Operator’s Guide12 Enter the 5-digit number using the numeric key. Numbers entered as a password are displayed as asterisks. − Press t

GL-1010 Scan Operator’s Guide 77Scanning from the GlassFollow these steps when scanning by placing the original on the glass.1 The Scanning Status scr

78 GL-1010 Scan Operator’s GuideADF ScanningFollow these steps when using the Automatic Document Feeder for scanning.1 The Scanning Status screen disp

GL-1010 Scan Operator’s Guide 79Press the YES key. The Job is canceled. To stop the cancellation, press the NO key.n To change the scan settings, pres

8 GL-1010 Scan Operator’s GuideBasic Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Scanning Documents

80 GL-1010 Scan Operator’s Guideoriginals, data being read at the time of the error is canceled. Data that was read before the error, is stored.− The

GL-1010 Scan Operator’s Guide 814 Select the desired Rotation. RO R1R2R3Scanning Parameter Setting Screen (Page 2)5 Select the Document Type.− Text− T

82 GL-1010 Scan Operator’s GuideScanning Parameter Setting Screen (Page 3)8 Set the original paper size. Select AUTO to automatically detect the size

GL-1010 Scan Operator’s Guide 83Scanning Settings and Twain Agent Settings SummaryM Folder− Displays the name of the Twain data directory folder.M Doc

84 GL-1010 Scan Operator’s GuideScanning Settings and TopAccessComposer Settings SummaryM Folder− The TopAccessComposer folder where the document will

GL-1010 Scan Operator’s Guide 853 To change the subject line, press the SUBJECT field.4 Use the alphanumeric screen and enter the new subject line up

86 GL-1010 Scan Operator’s Guide7 Use the alphanumeric screen and enter the message up to 256 characters.8 When finished press the SET button to save

GL-1010 Scan Operator’s Guide 8710 When finished press OK to return to the Scan Agent Summary Selection screen.Group Select ScreenThe list of all grou

88 GL-1010 Scan Operator’s GuideUser Search ScreenSelect the Directory Service (LDAP or GL-1010) to search for recipients.M Directory− Displays the Di

GL-1010 Scan Operator’s Guide 89User Search Results ScreenThe total number of matching results is displayed with the list of names.1 To add a person t

GL-1010 Scan Operator’s Guide 9User Search Results Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Retrieving Scanned Documen

90 GL-1010 Scan Operator’s GuideRETRIEVING SCANNED DOCUMENTS (TWAIN)When scanned image data is saved on the controller the scanned image data can be r

GL-1010 Scan Operator’s Guide 91Importing Scanned Image DataThe following describes how to use the TOSHIBA e-STUDIO GL TWAIN Driver to import scanned

92 GL-1010 Scan Operator’s Guide− About TOSHIBA e-STUDIO GL TWAIN Driver dialog dis-plays.Twain Folder Setting Dialog4 If a password is required, the

GL-1010 Scan Operator’s Guide 93M Searching for the Domain, GL-1010 Name and folder list may take a few minutes as the controller searches the network

94 GL-1010 Scan Operator’s Guide10 To change the folder click the Change Folder button and select a new folder.11 To refresh the screen to display the

GL-1010 Scan Operator’s Guide 95RETRIEVING SCANNED DOCUMENTS (TOPACCESSCOMPOSER)To learn how to retrieve a fax stored in TopAccessComposer, see the GL

96 GL-1010 Scan Operator’s GuideSCANNING TO EMAILYou can send image data by Email for attachment to the Email address of the destination specified in

GL-1010 Scan Operator’s Guide 97Before making any settings for the Template, the Send to iFax settings in the Administration menu, Email submenu are r

98 GL-1010 Scan Operator’s GuideGL-1010 Scan Operator's Guide.book Page 98 Friday, October 5, 2001 10:30 AM

GL-1010 Scan Operator’s Guide 995 MONITORING SCAN JOBSUsers can view scan jobs using the Scan Jobs page once jobs have been processed. The Scan Jobs p